Meeting Minutes: 4/13/13

LAKE COUNTY HISTORICAL SOCIETY
Board Meeting Saturday April 13, 2013 10am
Nice Clubhouse, 3000 Lakeshore Blvd, Nice

Present: Catherine Quistgard, John Parker, Kevin Engle, Nick Voegtly, Vi Smoley, Val Onellion, Kevin Ness, Vonn Fuqua, Jackie Ridgel, Bonnie Skee and Ruby Glebe.

The meeting was called to order by 1st Vice, Catherine Quistgard, in the absence of Phil Smoley at 10:05am. John led the Pledge of Allegiance.

The minutes of our last board meeting of March 2, 2013 were opened for discussion. John moved to approve, Nick 2nd and the minutes were approved.

We received a letter of resignation from our Treasurer, Florence Peck, who has served for many years and because of personal schedules she is no longer able to continue in that position.

Bonnie made a motion to nominate Linda Lake as our interim treasurer upon her taking possession of the tools necessary for the performance of the position, including but not limited to the check book, records and software. John 2nd and the motion was approved. It will now go before our general membership for final approval.

John moved to authorize Phil Smoley to purchase the software that Linda Lake needs to perform her duties as treasurer. Bonnie 2nd and the motion was approved.

There will be a second County fair this year from Friday, June 14th through Sunday, June 16th at the Lake County fairgrounds in Lakeport. By unanimous decision we decided that we would not have a booth at this event.

Vonn asked about Cal Star air ambulance service. Apparently if we sign up 15 people from the LCHS they will reduce the annual fee from $50 to $35 per year. Vonn does not want to be in charge of it, just looking for someone to handle the paperwork. John will discuss this at the upcoming Ely docent meeting.

By-law task force & Nominating committee: Tabled at this time.

Bonnie ordered a photo from our website through smug mug. The cost was only $.79 plus shipping and handling. Nick says he is also getting memberships online. Kevin Engle will talk to George about how to better price the photos.

Kevin Engle reported that George Stimson is not happy that he needs board approval to make changes on the website. John moved to let George know that he has approval to make changes on the website as needed, Nick seconded, all in favor.

Events Chair: Jackie suggested we try to find an events chair since Val doesn’t feel she is going to be able to continue due to health. We also need a committee chair to be in charge of locations and speakers for our general membership meetings.

Middletown Library Update: John reported that a second meeting in Middletown is scheduled for April 20th at 1:30pm in the new Middletown Library. Kevin Engle will attend. Two board members voiced their concerns about prior dealings with the Middletown group. John asked that we set that aside and also asked that those that are not in favor of this project to please not attend the upcoming meeting.

Scholarships: We have committed to one $500 scholarship, however we have received a $1000 donation specifically designated for scholarships. Tony Marchese polled the board and it was decided that we will award two $500 scholarships if there are two qualified applicants, or we will award one $1,000 scholarship to a really outstanding applicant.

Ely Stage Stop and Country Museum: John reported for Greg Dills that the barn is almost finished and is on budget. We have spent $16,034 plus $2,000 that was a donation for the barn. We originally approved $16,000. John has been working with the Past Perfect program cataloguing donations for the HS. The science camp is scheduled for May 4th.

Val suggested we get a plaque to hang at Ely thanking the Beckstoffer family. Kevin Ness offered to donate the plaque. Kevin E feels we need to dedicate each barn as they go up. A “picnic on the porch” fundraiser is scheduled for June 22nd. An executive committee has been formed for Ely.

Books: Vi reported she just received a large order from the Kelseyville Pharmacy. Since our books have been our main source of income, Kevin E is researching putting them online to be purchased through Amazon, however after a discussion we are not sure that we own the books.

Membership: Nick handed out calling lists for our upcoming meeting at Cal Pine on April 28th. We currently have 351 active members.

Val advised she is still planning to do oral histories but with Jodi Altic who is a docent at Ely. They are setting up a list of questions to ask.

Ruby has a list of sites where plaques have been placed in Lake County which she will get to John Parker per his request.

Meeting adjourned at 12:54pm
Respectfully submitted, Bonnie Skee
Minutes addendum to April 13, 2013

The following will be signers on our Bank accounts:

Linda Lake, Treasurer
Phil Smoley, President
Bonnie Skee, Secretary

The following parties will be removed as signers:

Yvonne Fuqua, former Treasurer
Florence Peck, former Treasurer

Respectfully submitted,

Bonnie Skee, Secretary

Meeting Minutes: 3/2/13

LAKE COUNTY HISTORICAL SOCIETY
Board of Directors Meeting
Saturday March 2, 2013
Calpine Visitor Center, Middletown, Ca
Directors, Board Members and Committee Chairs present: Phil Smoley, Catherine Quistguard, John Parker, George Stimson, Patricia Wilson, Vi Smoley, Kevin Engle, Floraine Chalk, Nick Voegtly, Val Onellion, Bonnie Skee, and Jackie & Randy Ridgel.

Guests present: Vonn Fuqua, Pete & Mary Chappars, Nina Buska and Lola Westridge.

President Phil Smoley brought the meeting together at Calpine at 10:30am after visiting the Middletown Library. John led the Pledge of Allegiance.

The minutes of the November 10, 2012 Board Meeting and the November 18, 2012 General Membership meeting were opened for discussion. Nick moved to approve, Jackie 2nd and they were approved.

Again we have no Treasurer present. Linda Lake has volunteered to take over that job from Florence Peck and they are working on the transition. Kevin suggested we may need to change our board meetings from Saturday to another day to accommodate Linda’s schedule as she works on Saturday as does our Pomo Bulletin editor, Jan Cook.

The by-law committee consisting of Phil, Catherine, Vonn and Kevin are still working on changes they will be submitting to the board. Jackie asked about an assistant treasurer. That is one of the changes the by-law committee is suggesting we eliminate. Also the Events Chair and the Refreshment Chair may be eliminated from the by-laws.

Ely Website Update: Docent, Pete Chappars reported that he is meeting with Bit Sculptor on Monday to fine tune the website which is www.elystagestop.com. The LCHS website is www.lakecountyhistory.org. The Historical Society website is to educate and the Ely website is mainly to get visitors. Nick advised that he received a smug mug report stating we had 6 orders (photos).

Catherine was contacted by Larry Robey who wants to sell us a movie about the Resort industry, specifically Austin Beach. John said we need more information unless he is willing to give it to us. If he wants to sell it we would need to be able to preview it first then decide.

Kevin reported that Al Sainsbury, a local photographer in Lower Lake, has offered to convert our videos of speakers from our general membership meetings to CD’s for the price of the CD’s. Kevin made a motion to approve not to exceed $50. John 2nd, Jackie noted that we really shouldn’t approve spending any money until we get a Treasurer’s report, however the motion was approved.
Middletown Library: County Supervisor Jim Comstock offered the Middletown Library building to the LCHS as the new Middletown Library is almost ready for occupancy. The old Library is a historic building and because of its age has several problems including the floor and the bathroom. There is also a termite problem but Kevin says he has spoken to Carolyn Chavez, the Lake County Public Works director, who said the County would take care of the termites.

Kevin feels we should accept the building and use it as a research library and display area. John said archeology digs could then remain in the County. The average utility bill currently is approximately $320 which is open 5 days per week, 5 hours a day. Those in favor of the Middletown Library plan to give up the Nice Clubhouse and move everything from Nice to Middletown. Kevin spoke with the Alarm Company and was told it would only cost us between $100 to $200 to move the alarm system from Nice to Middletown.

Guest Nina Buska from the Middletown Historic Society felt that Mr Comstock offered the building to us too soon as the Middletown group has been waiting for a building for a long time. After much discussion Ms Buska said they would like to work with us on this but didn’t want us to forget Middletown. They are just getting their organization back together and have very few members and no money. The Middletown group will try to get people to help staff the building.

Ely docent Pete Chappars invited Nina and Lolo Westridge to their next Ely committee meeting.

John proposed to approve the concept of the HS taking on the Middletown Library with final plans to be subject to financial feasibility and being able to work it out with the Middletown group. Nick 2nd the motion carried.

Scholarships: Tony Marchese polled the board by phone who agreed we would offer one $500 scholarship again this year.

Phil brought up the subject of the number of piano’s we have acquired. We have 2 at the Nice Clubhouse and 2 in Upper Lake that need to be moved very soon. John suggested we keep 1 and sell the rest. All agreed we will accept no more pianos. The most recent one that Kevin thought the people donated, may actually go back to the donor as we didn’t get the proper paperwork. Greg Dills may want the player piano for the Ely Stage Stop depending on the size of it.

The upcoming General meeting will be March 10th at the Lakeport Courthouse Museum. Phil Smoley will be our speaker.

Our President, Phil Smoley, read a letter stating he would be resigning the end of this year but is hopeful we can find a replacement before then. His work and many other obligations just don’t give him enough time to do them all. Therefore a nominating committee will be needed.

Books: Vi Smoley reported that we have had sales of over $500 recently from the 2 local museums.

Ely Stage Stop & Country Museum: The barn is really coming along and is ready for siding. The catered dinner they had last October made an $1800 profit which went back to the HS for partial payment of the Stage that was purchased last year for $5000. Great job!

Our Pomo Bulletin editor, Jan Cook, is working with Elizabeth Larson of Lake County News to print articles from our older Pomo Bulletin’s. All were in favor of that collaboration.

Events: Val mentioned that she needs business cards and membership cards. She will look into that either by having an individual or Pac & Mail print them.

Membership Report: Nick reported we have 345 current members.

Meeting adjourned at 1:50pm.

Respectfully submitted,

 

Bonnie Skee

Meeting Minutes: 11/11/12

Lake County Historical Society
Board Meeting November 10, 2012
Nice Clubhouse 10am

Present: Jan Cook, Randy and Jackie Ridgel, Vonn Fuqua, John Parker, George Stimson, Nick Voegtly, Phil Smoley, Floraine Chalk, Catherine Quistgard, Patricia Wilson and Val Onellion.

Nick made a motion to approve the minutes of the 09/08/2012 meeting, Patricia seconded and the motion carried.

Spoke about not having an available Treasurer and what to do about it. Vonn said she was willing to take on the position if anyone was able to retrieve records/info pertinent to the job. Phil said he would contact Florence Peck this week as to this information and give her a little notice so she’s not blindsided.

Vonn also stated she is willing to fill this position for an interim period of time until we could find a person who is able and willing to do the job. Val suggested putting a request for a Treasurer needed in the Pomo Bulletin.

Nick turned on the computer to find “no virus protection” at this time and he took care of that today by putting it on his credit card and will submit a bill to Florence.

Then some more talk about the bookkeeping subject as we also need an accounting for the Ely project. So this really is a time sensitive subject. John made a motion for Phil to contact Florence to prepare her for the fact that we will be looking for a new treasurer, Nick seconded and the motion carried. Phil will announce at the General Meeting that we are looking for a new treasurer. Personal comment from Trish: I really love Florence and I hope she receives this information as a huge relief. Many of us agree.

Floraine Chalk will donate two turkeys, Randy will cook one and Nick will donate one. Floraine says we really need 5 turkeys. This comment is in regards to the upcoming Thanksgiving dinner.

Jan Cook will continue John Parker’s story of the history of Anderson Marsh and will also include a report on the Ely Stage Stop in each issue. Jan would like to change the format from business cards to a more easily legible printing layout however she does not know how to adjust advertising fees at this time, but will be working to solve it. She would also like to publish information in the Pomo about purchasing photos from the LCHS. We all agreed. January 25th is the deadline for the next Pomo.

Nick suggested we table this printing discussion until Jan can come up with a detailed proposal, referring to actual printing format and how or if that would affect advertising fees.

John suggested major contributors ($500 to $1000) be given one year free advertising and a subscription to the Pomo.

Nick handed out new call lists and instructions to directors.

John then gave a brief report on Ely and the ongoing work on the barn of which we have received over $2000 in donations for the cost of metal roofing. Vonn asked Jackie to write thank you notes to cash donors for roof supplies, Jackie agreed.

December 1st the docent/volunteers and any board members who are able to attend a Christmas decorating party at the Museum. It is also a thank you to all docent/volunteers who have given their time and effort. John made a motion that the LCHS provide pizza for approximately 30 people in the amount of $150 for the event, Jackie seconded and the motion carried.

Val made the valid point that this motion stands, but in the near future we need more clarification about funds and the disconnect of lack of information about any funds, coming in or going out.

BY-LAWS: We went through these article by article. Catherine started with article II – changed the last sentence to “regarding our physical and cultural history”. Article III – Membership 1. Individual 2. Joint 3. Small business 4. Corporate. Joint membership change to household membership (2 or more). Amounts of other types of membership yet to be determined.

Vonn stated that she is a lifetime member of a couple of other organizations and although she does not always attend their meetings, she does receive letters annually and bi-annually as to their ongoing projects and what they need support for. We all agreed that’s a great idea and we should adopt that as protocol. John suggested awarding honorary memberships and complimentary memberships for very generous donors (I was unclear about complimentary membership criteria).
Article V – Meetings: This states “a general meeting quorum shall be 12 members”. We talked about changing that to 10% of current/active members.

Also under Article V where it states: “no political, religious, or other organizational advertising shall appear in our publications” we all agreed that no political or religious advertising will stand however we may make exceptions for some organizations (ask Catherine for example) based on approval of the Board.

Article VI: Board members missing two meetings in one year should be dismissed unless they have a personal/family emergency. The Board can replace a member should the need arise due to death, resignation or if one should quit.

Officers: Second sentence should read: “the Board shall (instead of may) temporarily appoint a member to that office”.

Director at Large: voting issue and other specifics to be further defined. Also under Article VI the Board decided to remove Assistant Treasurer.

Responsibility of assigning committees could and should be the duty of the 1st and 2nd Vice.

Article II: Signing authority/amounts of $ and number of signatures still in question.

Section 5 – We all agreed on this: Treasurer must be present at all Board meetings. Add this to section 5.

Section 6 – Assistant treasurer will be struck (removed from the by-laws) and all section numbers will move up accordingly. Add “Ely Chair” to bylaws.

Section 7 – Secretary shall read “recording secretary”.

There was a brief discussion about forming a financial review committee and possibly include 3 non check signers.

Any changes to be filed with the State if our “purpose” (mission) has been changed and include articles of corporations.

Meeting adjourned at 1:45pm.

Minutes recorded by Patricia Wilson, typed by Bonnie Skee