BOARD OF DIRECTORS MEETING
Saturday August 14, 2010 10:00am
Ely Stage Stop
Officers and Directors present: Phil Smoley, Tom Pelandini, Patricia Wilson, Vi Smoley, Bonnie Skee, Jean Beeson, Kevin Engle, Jackie Ridgel and Florence Peck.
Committee members present: Greg Dills, Valerie Onellion, Mildred Pickersgill and Melissa Bentley.
Guests present: Kim Clymire, Dana Smalley, Greg Blinn, Linda Drake, Pat & Bill Vulgaris, KC Patrick, John Smoley, John & Cheyenne Parker, Catherine Quistgard, Vonn Fuqua and Amy Baxter.
President Phil Smoley brought the meeting to order at 10am.
The minutes of the June 12th board meeting were accepted as submitted.
Guest, Pat Vulgaris, asked to have a committee set up to review the by-laws of the LCHS. Phil requested it to be carried over to the next board meeting. Phil asked KC Patrick to compile a list of LCHS activities and what the by-law committee will be addressing.
Ely Stage Stop Special Report: Kim Clymire, our Lake County Public Services Director, updated us on the progress of the Ely project. He gave a time line beginning in 2004 when Bob Romigiuere met with county staff and agreed to contact Andy Beckstoffer for a donation.
The entire 5 acre parcel has been fenced and a beautiful wraparound porch with knotty pine underneath was added to the building. The interior will have wainscoting up 4 feet and wall paper above. Kim introduced Dana Smalley as the contractor who has been in charge of the project. Dana explained why current materials have been used and that removing the lead based paint would be cost prohibitive.
Greg Dills told us of his Ely Stage Stop committee, some real movers and shakers of the community, that he enlisted from the Kelseyville Pear Festival committee last year. Due to Greg’s connections, Jackson Equipment out of Middletown cut the roads that were needed at the site free of charge. Greg is ready to move forward on the first barn. Kelseyville Lumber gave him an estimate of $12,000 for building materials and $4,000 for the pad.
Greg also reported that a 4000 gallon poly water tank has been donated and Lake County Special Districts has donated a 5000 gallon redwood tank that can be used as a façade.
A new LCHS member, Amy Baxter, who is a member of the American Society of Interior Designers revealed her interest to be on the Ely committee. Kevin moved to allow Amy to be on the committee, Phil seconded and the motion carried. Amy described herself as a very talented designer.
Kevin inquired about article 38 regarding historical buildings or historical districts in Lake County. John Parker, who is our liaison to the County Heritage Commission, reported that article 38 was set up to review sites that may be of historical interest. Since the Ely Stage Stop building was relocated from its original location, it is not clear if it would fall under this article.
Kevin moved to have Jackie write a letter to the County of Lake, the Board of Supervisors and the Heritage Commission to designate Ely as historically significant, Florence seconded. Tom requested we postpone this until the next meeting.
Tom also explained that any item needed to be voted on needs to be on the Agenda.
Board of Directors meeting: Our next meeting has been rescheduled to September 18th, 2010 at 10am, location to be determined.
Insurance review: Bonnie reported that since we no longer have the Upper Lake Clubhouse, we can drop that location and change the total business personal property to $30,000 coverage at the Nice Clubhouse. We have a little over $20,000 in book inventory. It is understood that the historical artifacts we have are uninsurable as we would not be able to replace them. This change would reduce our annual premium with the Hartford from $1517 to $1000. Jean moved to approve, Patricia seconded and the motion carried.
Calpine 50th anniversary: Calpine will include our name in their celebration.
LCHS Logo: Phil tabled that item until the next board meeting.
Books: Jean’s account of the June picnic showed we had 66 members and 13 guests in attendance. The opportunity drawing raised $100 which goes toward the Scholarship program. Our wholesale book orders were $2093.50 from the Visitors Center, $285.58 from Watershed Books and $330.84 from the Friends of the Museum.
At the July 3rd event at Austin Park in Clearlake a total of $125.92 was collected from book sales, memberships and trinkets.
Damaged Books: Shall we donate or recycle? Jean feels they should be destroyed because they were paid for by the developer whose actions caused the flooding. Phil suggested he may be able to get written approval from the developer to do as we see fit. Jean also has concerns that if they are donated it may interfere with our book sales. It was suggested we get a stamp stating “not for resale-damaged goods” and donated by the LCHS. Bonnie motioned to approve donating them if Phil gets a written OK from the developer, Vi seconded and the motion carried.
Lake County Fair: September 2nd through 5th, the theme is “Fun for the whole herd”. We will be setting up on August 30th and the 31st at 10am. Volunteers welcome.
Bluegrass Festival: September 11th at Anderson Marsh. See Jean Beeson for details.
Pear Festival: The Kelseyville Pear Festival is September 25th. Please volunteer to work a shift by contacting Valerie or Melissa.
Our next General Membership meeting was rescheduled from September 26th to October 3rd, location to be determined.
Herndon Cemetery: Phil visited the site with Kevin. Kevin was asked to go through Phil in the future before going to see Kim Clymire or the Board of Supervisors. Anyone appearing on behalf of the Historical Society must be approved by our board.
Treasurers report: Our certificate of deposit at Savings Bank is $42,283.56. The Westamerica checking account has a balance of $3766. Recent expenditures were costs for the Pomo $938.92, postage for the Pomo $153 and an Insurance premium of $916.60. The State Farm Bank money market account balance is $104,951.45 which is set aside for the Ely project.
Florence also reported that we recently switched to Quick Books for bank accounts and for memberships, which is more user friendly. Florence is sending the registration for our nonprofit raffles.
Mildred asked that the bulk mail permit be moved from Kelseyville to Lakeport. Florence will take care of that to be effective 1/1/2011. The post office box in Kelseyville for Michael Anderson will not be renewed. Jean requested we pay current and 2011 membership dues for Michael Anderson who was in charge of the Pomo for 10 years. All were in agreement.
Membership: Nothing to report as Nick was not in attendance.
Website: Tom & Phil will try to meet with George Stimson.
Nice Clubhouse: A crew of 12 to 14 people moved all the items from the Upper Lake Clubhouse to Nice. Valerie and KC Patrick went through the items and they are enlisting some of the long time members to get together to see what should be kept and what to do with the rest.
Jackie volunteered to be in charge of the photo albums.
Pomo Bulletin: KC Patrick has volunteered for the Pomo job. Melissa Bentley is also interested. Phil appointed KC, Melissa and Mildred to take on the job at this time.
The County of Lake will be 150 years old on May 20, 2011. Mildred is working on that celebration.
Meeting adjourned at 1pm.