LAKE COUNTY HISTORICAL SOCIETY
BOARD OF DIRECTORS MEETING
SATURDAY, JUNE 12, 2010 1:00PM
HYPERLINK “http://www.lakecountyhistoricalsociety.net” www.lakecountyhistoricalsociety.net
Officers and Directors present: Jean Beeson, Vi Smoley, Bonnie Skee, Floraine Chalk, Jackie Ridgel, Florence Peck, Ruby Glebe and Kevin Engle.
Committee Chairs and Guests present: Valerie Onellion, Patricia Wilson, Mildred Pickersgill, Tony Marchese, George Stimson, Melissa Bentley, Catherine Quistgard and Vonn Fuqua.
The meeting was called to order at 1:15pm by 1st Vice President, Jean Beeson.
Patricia led the Pledge of Allegiance.
The minutes of April 10, 2010 Board Meeting and the April 25, 2010 General Meeting were opened for discussion. Jean advised that she actually hired Mr Fixit to install the sink, not repair it as was reported. Patricia made a motion to accept the minutes , Florence seconded and the motion carried.
Treasurers Report: Florence reported that the Ely account balance is $107,924.71. $1500 was paid out this past month to pay the architect for drawing up the plans for the first barn. Our checking account balance is $1847.55. Recent paid outs from that account were to pay for the furnace, the storage shed and the sink at the Clubhouse. We did receive a refund of $180 from Blue Star Gas.
Our certificate of deposit at Savings Bank is $42,283.56.
Year to date we have collected $1513 for memberships. Book sales year to date through May, 2010 are $2538. $183 was collected for the Scholarship fund at the Blue Lakes General Membership meeting thanks to Floraine Chalk.
Jackie inquired about the 2 x 4’s that were on the invoice for the storage shed for $71.04. We didn’t get those items and should be reimbursed for them. Jean will look into that. Those items were needed but they were 18 feet long and could not be transported with a pickup truck.
Audit: Tony Marchese and Mildred Pickersgill completed the 2008 audit on April 30, 2010. Some areas of concern that they noted are our book “inventory appears to be high with a turnover of approximately one year, which means that total yearly sales is equal to the year-end inventory. While some books are fast sellers, some books may be slow movers. Usually, the book distributor gives larger discounts for larger orders and the profit margin is more attractive, however, books in storage for a year or years does not age well. Recommend that sales velocity be taken into consideration when ordering inventory.” Also the book orders should be paid upon presentation of invoice by the distributor and not by a purchase order or verbal request. The person in charge of book orders should not pay for them personally and then get reimbursed.
Any checks issued to LCHS members shall be for incidental purchases and for amounts less than $200 and must be accompanied by receipts.
The audit committee noted that the LCHS does not carry Director and Officer Liability Insurance. Bonnie will get a quote on that.
The LCHS conducts raffles. There are no nonprofit raffle reports on file. “A separate report must be completed for each raffle conducted during a reporting year (September 1 through August 31).” These reports are due on or before September 1. (California Penal Code section 320.5).
Mildred asked that the Treasurer provide a Profit and Loss for each Board Meeting for the period on one page, in order that the Board members could understand, at a glance the financial receipts and expenditures for that period.
Jean reported that our long time president, Randy Ridgel, has resigned. Michael Anderson has also resigned due to health problems. The nominating committee made up of Jean Beeson, Florence Peck and Bonnie Skee made a motion to appoint Phil Smoley as interim president and Tom Pelandini as second vice president to fill Michael Anderson’s position. Kevin seconded and the motion carried.
Patricia Wilson has been appointed co-clubhouse chair. We still need someone to fill the other half of the position. Jean reported that Randy appointed Melissa Bentley and Valerie Onellion to be co-events chairs.
Scholarships: Tony Marchese announced the 2 $500 LCHS scholarships for 2010. Katherine Murphy from Kelseyville High School was awarded $500 for her essay titled “The History of Tourism in Beautiful Lake County”. The second scholarship went to Andrea White of Lower Lake High School for her essay titled “Lake County, A Commemoration of 2 Million Years of Bountiful History”. Congratulations to both.
Jackie suggested putting a photo and a copy of the essay in the Pomo. We should also get the information to the local newspapers.
Books: Wholesale books for May were $306.26. Jean advised that she received an order yesterday from the Lake County Visitor Center for 216 books totaling $2093.50.
Herndon Cemetery: Kevin sent around a petition to present to the Board of Supervisors to maintain the grounds at Herndon Cemetery as promised. The Lower Lake Fire Chief is writing a letter for Kevin to take to the BOS meeting. Kevin made a motion for the corresponding secretary to compose a letter to the BOS, Jean seconded and the motion carried.
Photo & Location Project: George had nothing to report at this time.
Website: George asked Kevin to help look for someone to help with the website including PayPal.
Jackie said that she knows of 2 men who may be able and willing to take on the Digitization project. She will discuss it with the interim president.
A map cabinet was donated by Mike Weeden. It is currently at the Upper Lake Clubhouse.
Blue Lakes General Meeting Report: Florence reported we raised $183 from the opportunity drawing. We had 123 people in attendance. Three new memberships were recorded and 4 renewals. Kevin gave owners of the Lodge at Blue Lakes a copy of the video per their request.
Kevin also received a request via Greg Dills for a copy of the video of the Ely Stage Stop move. He has taken care of that but suggested that we upgrade to a digital video camera. The video camera we currently have is a high eight model. Kevin will get a quote for us and we will discuss it further at the next meeting.
Yard Sale Report: Patricia reported that we made $250.85 on items sold that had been donated to us. The table and space rentals were $140 for a total of $390.85. We also sold 13 Pomo’s totaling $39. It was a very successful event.
Wild West Day: Valerie reported 13 books sold for $160.95, 2 Pomo’s for $6, 3 new memberships and 2 renewals.
The Pomo’s have been catalogued and 5 of each have been put in plastic containers. Floriane suggested that a copy of each Pomo from now on be taken to Sutter Lakeside Hospital. All agreed.
Mildred has been making an index of articles in the Pomo’s for some time. Valerie recommended we get that printed out for events.
Storage Shed: Thanks to Nick Vogetly, Tony Marchese, Greg Bloom and Linda, Randy Ridgel and Phil Smoley, the storage shed has been erected and is being used for books. Kevin wanted it known that he was alarmed and irritated that the shed purchase was approved without all board members polled. He is also upset that we still do not have a final dollar amount for the cost of it.
Upper Lake Clubhouse: The Gladys Brayer collection has been moved. Greg Dills is still trying to get the County to let us keep the location and possibly find another place for the Shriner’s to meet.
The annual LCHS general membership picnic will be June 27, 2010 at Lakeside Park between Lakeport and Kelseyville from 1 to 4pm. Our speakers will be Eric Seely reporting on the Ely Stage Stop Project and Nick Vogetly on the Gulf Oil Spill.
Jean requested that guests be charged $5 at the picnic. Jackie made a motion to that effect, Valerie seconded and the motion carried. Ruby Glebe and Floraine Chalk, two of our long time members and directors, objected to charging anyone. They explained that the Historical Society has welcomed guests at the annual picnic as a way to get the public interested. The motion was revised to say a donation would be appreciated.
Meeting was adjourned at 4pm.